Ultimate Guide: How to Schedule WhatsApp Messages for Free

How to Schedule Messages on WhatsApp

As a marketing manager, you may desire to send greeting messages to all your new customers or subscribers. For some reasons, you may have to send messages to your customers' WhatsApp at certain time as a payment reminders.

As it increases engagement and sales, scheduling WhatsApp messages is crucial for you.

While WhatsApp doesn't offer an official message scheduling feature, there are workarounds and third-party solutions available. Let's dive in.

Table of Contents

Benefits of Schedule WhatsApp Messages

Before we dive into the practical aspects of scheduling messages on WhatsApp, let's take a moment to understand what message scheduling truly means. At its core, message scheduling allows you to compose messages in advance and set a specific time for them to be sent automatically. This simple yet invaluable feature offers several advantages:

  • Perfect Timing: With message scheduling, you can ensure your messages reach recipients at precisely the right moment, whether it's a birthday greeting, a time-sensitive reminder, or important business updates.
  • Convenience: It eliminates the need to be available at a specific time to send a message. You can schedule messages ahead of time, even if you're busy or away from your device.
  • Efficiency: Message scheduling streamlines your messaging process, allowing you to plan and organize your communication more effectively.

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For both Android and iOS users

How to Schedule WhatsApp Messages on Android

To schedule WhatsApp messages on your Android device, you'll need a third-party app like SKEDit. Here's how:

  1. Download SKEDit: Install the SKEDit app from the Google Play Store.
  2. Register and Log In: Register with your details and log in to the SKEDit app.
  3. Access WhatsApp: In the app menu, select "WhatsApp."
  4. Grant Permissions: Enable accessibility permissions for SKEDit in your phone's settings.
  5. Compose Your Message: Enter the recipient's name, your message, and schedule the send date and time. You can also set message frequency if needed.

Note: As SKEDit isn't integrated with WhatsApp, adjust these settings for smooth scheduling:

  • Disable "Ask Before Sending" in WhatsApp.
  • Disable screen lock and battery optimization, which may restrict app functionality.

Please be mindful of privacy concerns if your screen is recorded during this process.

With these steps, you can schedule WhatsApp messages on your Android device.

How to Schedule WhatsApp Messages on iPhone

To schedule WhatsApp messages on your iPhone, you can use Apple's native "Shortcuts" app, offering a secure and reliable method. Here's how:

  1. Install Shortcuts App: If not already installed, get the "Shortcuts" app from the App Store on your iPhone.
  2. Open Shortcuts App: Launch the "Shortcuts" app and tap "Automations" at the bottom.
  3. Create Personal Automation: Choose "Create Personal Automation."
  4. Set Trigger Time: Select "Time of Day" to set your message send time and frequency.
  5. Add an Action: Tap "Next" and add the action "Text." Compose your message.
  6. Choose WhatsApp Action: Tap the "+" icon, search for "WhatsApp," and select "Send Message via WhatsApp." Choose your recipient.
  7. Send WhatsApp Message: When it's time to send, the Shortcuts app will notify you. Tap the notification and hit "Send" to dispatch the scheduled message.

Note: For full automation, disable "Ask Before Running" in Shortcuts settings to ensure your messages send as planned.

How to Schedule WhatsApp Messages on WhatsApp Web

Scheduling WhatsApp messages on iPhone and Android can be a bit tricky. However, using WhatsApp Web provides a convenient and secure solution. Here's how:

  1. Log into WhatsApp Web: Open WhatsApp Web in your web browser and log in.
  2. Install WAPlus CRM Extension for Chrome: Simultaneously, open the WAPlus CRM extension for Chrome. You'll see a paper plane icon on the left.
  3. Initiate Scheduled Messages: Click the paper plane icon on the left to access the scheduled messages feature.
  4. Enter Message Details: Input a clear title to record each message event. Edit the message content as needed.
  5. Set Timing: Specify the time for the message and whether it's a one-time or recurring scheduled message.
  6. Save Settings: Save your settings, and you're all set.
  7. Manage Scheduled Messages: You can check and manage all your scheduled messages in the upper-right corner.
How to Schedule WhatsApp Messages in 1 Minute for Free?
Schedule WhatsApp Messages in 1 Minute for Free

With these steps, you can conveniently schedule WhatsApp messages using WhatsApp Web and the WAPlus CRM extension for Chrome.

How to Schedule Messages on WhatsApp Business App

In the WhatsApp Business app, you have the power to employ three semi-automated message types that enhance your business communication: Greeting Messages, Away Messages, and Quick Reply Templates.

  1. Greeting Messages: Create a welcoming message that automatically responds to new chats or those inactive for 14 days.
  2. Away Messages: Set your working hours to notify customers when you're temporarily unavailable, reassuring them that their message is received and will be addressed promptly.
  3. Quick Replies: Customize message templates for swift insertion into chats by typing "/" followed by a keyword.

While these automated messages may not be overtly promotional, they serve as a rudimentary scheduling tool. Here's how:

  1. Tap "Settings" in the lower-right corner and select "Business Tools."
  2. Under "Messaging Tools," find "Greeting Message," "Away Message," or "Quick Replies." Choose your desired message type.
  3. Select the recipients for these messages, and you're set!

With these features, you can efficiently schedule messages and streamline communication within WhatsApp Business.

Tips & Practices of Scheduling WhatsApp Messages

Now that we understand the concept, let's explore practical use cases for scheduling messages on WhatsApp:

  • Birthday Wishes and Special Occasions: Never miss sending heartfelt birthday wishes, anniversary greetings, or holiday messages. Schedule them in advance, and they'll be delivered right on time.
  • Business Announcements: Whether it's an important product launch, a limited-time offer, or a company update, scheduling messages ensures your audience receives the information at the perfect moment.
  • Global Messaging: If your contacts span across different time zones, scheduling messages ensures that they receive your messages during their waking hours, increasing the chances of engagement.
  • Task Reminders: Set task reminders for yourself or others with scheduled messages. Never forget an important task or deadline again.
  • Personalized Marketing: Craft personalized marketing messages and schedule them to reach your audience when they're most likely to engage.
  • Client Communication: Maintain a professional image by sending messages to clients during business hours, even if you're working outside those hours.

These practical use cases showcase the versatility and convenience of message scheduling on WhatsApp. Whether you're staying connected with loved ones or optimizing your business communication, this feature offers a wealth of possibilities. In the following sections, we will explore how to use this feature on different platforms, including Android, iPhone, and WhatsApp Web.

The Best Way to Send Scheduled Messages on WhatsApp - WAPlus

As we've explored various methods, one stands out as the top choice: scheduling WhatsApp messages on WhatsApp Web with WAPlus CRM.

Versatility: While WhatsApp Business App's Messaging Tools offer automated message types like Greeting Messages and Away Messages, WAPlus goes further by enabling personalized automation through keyword-triggered automatic replies. It also provides task reminders and quick replies, enhancing versatility in managing your WhatsApp communication. This flexibility caters to various scenarios, from customer support to marketing campaigns, setting WAPlus apart.

Security and Privacy: WAPlus's approach aligns with WhatsApp Web's inherent security, eliminating the need to grant additional permissions or modify phone settings. This ensures that your messages are sent securely, without compromising your privacy. In contrast, Android's SKEDit and iPhone's Shortcuts may require significant permissions and modifications, potentially raising privacy concerns.

Ease of Use: WAPlus simplifies the scheduling process, offering a user-friendly interface that is accessible to both professionals and businesses. The process is straightforward, requiring no advanced technical expertise. In comparison, Android's SKEDit may involve configuring complex settings, while iPhone's Shortcuts demand automation scripting skills.


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Frequently Asked Questions

Got a question? We've got answers.

Yes, you can schedule WhatsApp messages using third-party apps like Shortcuts. By creating an automation flow, you can set specific times to send pre-written messages. Please note that this requires installing the Shortcuts app on your iPhone and setting up automation tasks accordingly.
Android users can utilize various third-party apps to schedule WhatsApp messages, such as SKEDit. These apps allow you to select contacts, compose message content, and set sending times. After installing and setting up the app, you can easily schedule messages without manual intervention.
The WhatsApp Business app itself does not support direct message scheduling. However, you can achieve this functionality through third-party tools like WAPlus CRM Extension. These tools offer integration with the WhatsApp Business API, enabling business users to schedule automated replies and marketing messages, thereby improving customer service efficiency.
WAPlus CRM Extension allows you to preset replies and notifications through automated message scheduling, reducing manual operations and focusing on providing higher-quality customer interactions.
WAPlus CRM Extension is committed to protecting user data security. Before using it, make sure to understand its privacy policy and take necessary security measures, such as using strong passwords and regular updates.
WAPlus CRM Extension supports scheduling of text, images, and video messages, allowing you to send diverse content to meet different communication needs.
Yes, WAPlus CRM Extension does not affect WhatsApp's end-to-end encryption feature, ensuring the security of your communication.
WAPlus CRM Extension is designed specifically for WhatsApp Business users to help them manage customer relationships and automate communication more effectively.
Yes, WAPlus CRM Extension can help you track customer feedback on scheduled messages, allowing you to adjust communication strategies in a timely manner.